Document Categories

Guidance and insights from Company Notary.

Deals and Transactions

By matt

Letters of intent, heads of terms, term sheets and memoranda of understanding Non-disclosure and confidentiality agreements Merger, share purchase and asset purchase agreements; bills of sale Share transfers, assignments and other transfer instruments Investment and shareholders’ agreements Tax covenants, tax deeds, disclosure letters and warranty schedules Due diligence reports and financial statements Board and shareholder transaction approvals Competition/antitrust and other regulatory filings Completion, closing and settlement statements

Private Equity, Hedge Funds & Venture Capital

By matt

Fund formation, constitutional and limited partnership documents Subscription agreements, investor onboarding documents, side letters and consents Investment management and advisory agreements; general partner and manager appointments Trust deeds, declarations of trust and unit trust/fund trust instruments Trustee appointment, retirement and replacement deeds; trustee resolutions and authority certificates Custodian, depositary, bare trust and nominee agreements and arrangements Beneficial ownership declarations and confirmations Capital commitments, capital calls and distribution documents Share purchase, transfer, shareholders’ and investment agreements Board, shareholder and investment committee resolutions Powers of attorney, authorised signatory documents and corporate certificates Acquisitions, disposals, portfolio investments and management buyouts/buy-ins Financing, security and guarantee documents Fund and portfolio restructuring, secondary transactions and transfers of fund interests Fund termination, liquidation and winding-up documents Certified copies of fund, trust and corporate records

International Trade & Export

By matt

Branch office registration, management and representation documents Powers of attorney, proxies and letters of representation Import/export licences, permits, export control and customs declarations Bills of lading, packing lists and other shipping documents Certificates of origin, conformity and lawful use Commercial invoices and pro forma invoices Trade, supply and distribution contracts, agreements and deeds Insurance certificates and bills of sale Financial statements, annual reports and tax residence certificates Confidentiality agreements and supporting compliance documentation

Commercial Agreements

By matt

Heads of terms, letters of intent and memoranda of understanding Reseller, distribution, agency and franchise agreements Manufacturing, logistics, supply and purchase agreements Services, consultancy, marketing and other commercial contracts Joint venture, collaboration, consortium and alliance agreements Charter agreements and other sector-specific commercial arrangements Terms of business, purchase orders and invoices Confidentiality and non-disclosure agreements Supplier due diligence, compliance, governance and standards documents

Aircraft, Yachts & Vessels

By matt

Brokerage, sale and purchase agreements and bills of sale Aircraft and vessel registration, deregistration and clearance documents Title, ownership and identification records Aircraft and vessel financing, mortgages and release documents Lease, operating, charter and crewing agreements Survey, inspection, valuation and sea/flight trial records Certificates of airworthiness; logbooks and maintenance records Insurance certificates and import documentation FAA, CAA and other regulatory or registry forms Escrow, retention, maintenance, repair, warranty and support agreements

Litigation, Insolvency & Restructuring

By matt

Court applications, motions, claims, counterclaims, defences and appeals Affidavits, sworn statements, declarations and depositions Witness and expert evidence, disclosure/discovery and pre-trial documents Judgments, court orders and settlement agreements Board and shareholder minutes and resolutions Liquidation, winding-up, administration and dissolution documents Administrator or liquidator appointment documents Statements of solvency, creditor notices and creditor claims Asset inventories, final accounts and liquidator reports Restructuring transaction documents and regulatory filings

Trade Marks, Patents & Intellectual Property

By matt

Trade mark, patent and other IP applications and registrations Assignments, transfers and licensing agreements Renewals, restorations and recordal filings Powers of attorney and representative appointments Statements of use, novelty and supporting evidence Patent specifications, prior art reports and examination responses Oppositions, challenges, claims, appeals and cease-and-desist correspondence Image rights, know-how and development agreements

Powers of Attorney & Appointing Representatives

By matt

General and special powers of attorney Corporate and personal powers of attorney Proxies, letters of appointment and representation Delegations of authority and authorised signatory appointments Substitution, replacement and ratification documents Renunciations and revocations of authority

Employment, Work & Qualifications

By matt

Employment contracts, offer letters and directors’ service agreements Consultancy, services and confidentiality agreements Appointment, resignation, termination and settlement documents Employee-related IP assignments and board approvals Visa, immigration, sponsorship and work permit documents Education certificates, diplomas and professional qualifications Overseas accommodation, lease and licence documents Tax, financial and social security records Tax identification and overseas registration applications (including Spanish NIE)

Real Estate & Property

By matt

Property sale and purchase contracts, deeds and transfers Powers of attorney and letters of representation Title, ownership and registration documents Mortgages, loans, debentures and related security documents Leases, assignments, licences and consents Valuations, appraisals, inventories and property reports Declarations, affidavits, notices and supporting applications Promissory notes and other property transaction documents

Tax, Banking, Finance & Insurance

By matt

Bank account opening, amendment and mandate documents Tax returns, filings, compliance declarations and tax residence certificates Income verification, financial statements and gift records Mortgage, loan, debenture, guarantee and indemnity documents Promissory notes, security releases and related instruments Insurance policies, certificates and claims documents Tax or financial investigations, applications and supporting evidence Powers of attorney and authorised representative documents

Investing in Business

By matt

Share certificates, stock transfers and transmissions (including inherited shares) Shareholder, partnership, subscription and investment agreements Shareholder meetings, resolutions, proxies, waivers and consents Dividend, distribution and registration documents Letters of intent, heads of terms and term sheets Share and asset purchase agreements, merger agreements and assignments Confidentiality agreements, disclosure letters and warranty schedules Due diligence reports and financial statements Tax covenants, shareholder approvals and regulatory filings